sibar-documentale

The Documentary SIBAR is a software solution for managing the
administrative procedures to ensure correct
document administration from production to storage,
activities that are the core business of any public
administration.

Based on modern microservice architecture, Documentary SIBAR
provides high performance in installations of more than 1 million
protocols/year. Its usability is facilitated by a more user interface
intuitive, making the system a privileged place for the management of
documents and their aggregation. In particular, it is able to:
manage all activities related to the training of individual documents
(and/or files) their drafting, sharing and archiving. In
in particular, it allows documents to be drafted digitally.
within the platform itself and/or the acquisition of documents
“exterior” on the user workstations. These functionalities are today
limiting problems with the use of the IT document
it brings, especially to those who are accustomed to forming it through established practices
analogue.

SIBAR Documentale is able to manage the IT files, equipped with
of the metadata described in Annex 5 to the AgID Guidelines, with a view to
use of the extended system until storage in accordance with
achieving the objectives set out in Articles 41 and 44 of the CAD; manages
in addition, different archival tools (beyond the titre) such as the
_Compensation Plan_ and _Massimary of scarce_ made mandatory
the legislation.

User/profile and access rights management – adapted to a
extensive use of the organisation chart of each administration – it is
based on “roles”; this crucial aspect is not only on the side of the
operational but above all for the proper management of personal data and/or
sensitive.

Each user can customise the display of his/her own tail of
work and complete all phases of a flow within the system
administrative, from document writing – in collaborative mode
with tracking of comments and versions – on sending/receiving via certified email of
automatic protocol.

The system also has many additions with external services.
such as:

— * * ECP boxes * *: the system allows the reception on the system of
certified electronic mail (certified e-mail) messages received at the
boxes provided to regional AOOs and sending out of
protocols;

— * * digital signature * *: the system allows documents to be signed by
using the ‘remote’ signature kits with OTP (One Time Password)
integration with the signature gateway fee;

— * * electronic invoicing * *: the system allows for registration
automatic electronic invoices sent to regional AOOs; and
approving/rejecting them through integration with the gateway
electronic invoicing;

— * * storage service pursuant to * *: allows you to send to the gateway
preservation of the various document classes (daily record of
Protocol, contracts, agreements, determinations, etc.) to ensure
storage in accordance with those provisions.