On 25 June 2025, the Interoperable Europe Portal Team hosted the webinar “How to manage your Portal space”. The session, targeting Collection and Solution Owners and Facilitators, provided information on responsibilities as well as practical guidance on how to effectively manage their spaces and members on the Portal.
The agenda of the event was as follows:
- Introduction to the Portal
- Content hierarchy on the Portal
- Owners and Facilitators of a Portal space
- Providing meaningful content as Owner / Facilitator
- The responsibilities of Owners and Facilitators
- Live demo
- Q&A / feedback
- Closing remarks
Key takeaways
The webinar opened with the greetings from the Portal Team, who presented the agenda and highlighted that the session was also valuable to both experienced and new Owners and Facilitators on the platform, as well as to regular users looking to deepen their Portal knowledge.
Highlights of the session included:
- An overview of the Portal structure, its content hierarchy, and the different roles available on the Portal. (Detailed information on the different roles and their permissions are available in the Portal’s User Reference Guide.)
- The distinction between the role of Owner and Facilitator.
- A presentation of the three pillars for creating meaningful content: quality, attractiveness, selection & curation. Specific mention was made to the Portal’s Contribution Rules which set the basis for all content published on the Portal and to which all content must comply with.
- A deep dive into the responsibilities of Owners and Facilitators in ensuring that their spaces are effectively managed, promoting users’ engagement and effectively moderating their content and members.
Live demo
The Portal Team did a two-part demo to provide practical examples and a live walk-through on space management and special functionalities available to Owners and Facilitators.
The first part of the demo provided a practical walkthrough on how to manage spaces and users within the Portal. It showcased the invitation of members to Collections and Solutions, assigning and changing user roles, customising landing pages and improving content searchability through the topic selection.
The second part of the demo introduced other Portal features such as how to make a Collection and Solution more engaging, how to access and navigate the revision section, how to add a Code of Conduct, and how to send targeted announcements to Collection members. The session also highlighted the latest Portal updates, with a focus on improvements designed to support Owners and Facilitators.
Feedback session
Thought the session, participants posed various questions, which can be found below, including the answers provided to them by the Portal Team:
A: No. Only original content creation is counted. Sharing does not affect the limit.
A: Refer to the roles and responsibilities matrix provided in the Portal documentation.
A: There’s no document number limit, but file size restrictions apply.
A: This is being considered by the Portal Team.
A: The Portal supports both options. You may choose according to your content needs.
Note: Questions and answers have been slightly edited for clarity.
Closing remarks
The webinar concluded with a reminder of ongoing initiatives on the Portal, such as the new Interoperable Europe Community, the Consultation for the Interoperable Europe Agenda and the Interoperable Europe Solutions Questionnaire. All users are encouraged to contribute by sharing their input there.
If you missed the webinar or would like to revisit the content, the presentation slides are attached below. For further information and practical guidance you can explore the Portal’s How-To Articles, User Reference Guide, and FAQ. If you still have any doubts on how to use the Portal, you can contact the Portal Team via the Contact Form.
The Interoperable Europe Portal Team would like to thank everyone for your participation and engagement. Stay tuned for our upcoming events!