Sistema Informativo Contabile

# # * * Introduction * *
The Basilicata Region began work on designing and developing the application in 2003 following the need to establish a new integrated system for the management of accounts, including economic and analytical management of resources. Over the years, the system has evolved according to regulatory and/or organisational needs. Since 2012, the Basilicata Region has been one of the investigating bodies for the harmonisation of accounts of local authorities, which is an indispensable cornerstone of the reform of public accounting (Law No 196/2009) and the federal reform provided for by Law No 42/2009, in accordance with the requirements of the * * Legislative Decree No 118 of 2011 * *. To confirm the excellent results achieved in the introduction of the new accounting rules, the Basilicata Region was assigned the Public Administration Budget Oscar for 2013. The Accounting System has been rewarded for its organisation, transparency and communication. Since 2013, the SCIs have also been used by the relevant bodies of the Basilicata Region and the Regional Council. The system is comparable to a genuine Enterprise Resource Planning (ERP), since it manages not only all aspects of the agency’s accounting but also processes relating to contract management, property management, etc.
# # * * Funtional architecture * *
The JIT application is organised for functional/organisational modules, this segmentation is also useful for the correct profiling of users. All the interfaces of the various modules include, at the top, a section called ‘Operating Arrangements’ with the guidance to be followed in order to make the best use of the interface itself. Details of the main operational modules are set out below:
1. * * accounting form * *
2. * * module “Proveditorato e Patrimonio” * *
3. * * contract form * *
4. * * performance module * *
5. * * Reporters module * *
All modules are clearly interconnected and operate on the same data base in a way that is transparent to the user. All the information (based on the planned workflows) is entered only once and used/modified in the next steps on the basis of the authorisations that each user/automatic agent holds.

1. * * accounting form * *

* * financial accounting * *
All the financial accounts are managed by means of the Accounting Form, which consists of three sub-sections.
main modules:
a. * * Budget form * *
b. * * Accounting form * *
c. * * Organisation Module * *

* * budget form * *
The budget form below makes it possible to manage all stages of the budget (forecast, audit and reporting).
Both the composition of the forecast budget (three years) and its assessment
(including changes in management) are managed through genuine accounting documents.
(e.g. “Variation of Positive Competence”, “Assestamento di Cassa Negativo”, etc.)
these allow for a detailed and detailed reconstruction of the various budget items.
Main functionalities:
— Management requested by the Centres of Responsibility
— Management of budgetary documents
Management of residual ordinary re-assessment
— Management of the report
— Extractions for BDAP
— Balanced budget
— Online budget question

* * accounting module * *
The below accounting module allows you to manage the budget in operation, below the main features:
— Management of accounting documents
Management of the Treasury
— Transparency Management
— Tax form
— Management of the register
— Cash monitoring
— Management of foreclosures

* * organisation form * *
The sub-module ‘Organisation’ means all the processes of the system that impact the structure.
organisation of the body.

* * financial accounting for assets and reserves * *
The management form for the Economic and Financial Accounts allows you to:
— Automatically process the records from the financial accounts (via the Correlation Matrix
pre-set) on a certain date
— Enter/amend/delete end-of-year correction/supplement records
— Automatically process records relating to depreciation of movable and immovable property
— Manage Ratei and Risks
— Opening and automatic closure of accounts and accounting year
— Check the masks of the various accounts, including an immediate check on the records generated by the
Financial accounting
— View accounts and records for all years in the system
— Printout and/or extraction in a machine-readable format of: Book Journale, Mastrini, Economic Account, Heritage State

2. * * module “Proveditorato e Patrimonio” * *

* * warehouse management * *
The Module allows the ‘generic’ user to place orders for consumer goods and the users administrators of the
Form to handle requests and all other functions required for procurement.
Main functionalities:
— * * * Magazzini register * * *
— * * * Articles * * *
— * * * requests for consumer goods * * *
— * * * handling requests * * *
— * * * bubble management * * *

* * management of mobile and immovable property * *
In addition to the below Warehouse module described in the previous paragraph, the form also includes the following modules:
Movable property, immovable property, self-park and parking. The two remaining modules are described below.
These are big cars, but it is possible to use one’s information to complement the
the other (e.g. management of rooms for the location of movable property).

* * * mobile goods module * * *
Just as in the case of consumer goods, there is provision for the creation and inventory of mobile goods.
automatic goods from delivery Bolle data.
The main functionalities of the module are listed below:
— * * * Property Register Management * * *
— * * * retail fiche good * * *
— * * * management of substances * * *
— * * * management of Assignments * * *
— * * * management of IT goods * * *

* * * self-park module * * *
Allows the management of the body’s car fleet; the module consists of several sections:
— * * * register of self-parks * * *
— * * * booking Travel * * *
— * * * travel management * * *
— * * * self-park analysis * * *
— * * * daily work plan * * *

* * * building goods module * * *
The form allows the management of the Body’s property by means of the following functions:
— * * * asset register * * *
— * * * macroasset management * * *
— * * * badge * * *
— * * * cadastral sheet * * *
— * * * maintenance * * *
— * * * Findings tab * * *

* * * amendments module * * *
The module allows the automatic generation of depreciation based on the percentages set at the level of
category/sub-category of the good.

3. * * contract form * *

The form allows you to create and manage the contract file, in particular by collecting both the data
administrative as well as those relating to invoices received and paid, and the
related commitment and liquidation measures. The form is interfaced, via web service, with the
The Body’s electronic invoices reception and sorting system.
The main functions of the module are:

— * * * Contract registration * * *
— * * * list of Invoices * * *
— * * * active turnover management * * *
— * * * management of Draft Measure * * *
— * * * CCP updates * * *
— * * * financial funds * * *

4. * * performance module * *

The form allows the management of the Body’s performance plan, both during the design phase of the
Plan for monitoring achievement of objectives (stragecical and operational).

5. * * Reporters module * *

The Reporter Form collects all the reports provided for in the system and can be recalled from all the forms described above. The form contains two different categories of reports:

* * institutional reports * *
All official reports drawn up and updated in accordance with current legislation, which can be exported in PDF format.

* * Interactive Report * *
This category of report is completely customisable by the end user, who, in the same way as he would do with an Excel file, can:
— Choose the columns to display
— Filter rows against customised criteria
— Aggregate data to make sums, calculate averages, etc.
— Create customised formulas
— Create a graph
— Create conditional views
— Save reports from time to time in your personal area
— Send the report created by email
— Download the report in Excel and/or PDF format