File Manager

Contents

1. Introduction
    1.1 Features
    1.2 Assumptions
    1.3 Convetions

2. File Manager overview

3. Managing files
    3.1 Add (upload) files
    3.2 Create subfolders

4. Delete files and folders

5. Concluding remarks

1. Introduction

In Website@School the File Manager is used to upload materials like images, documents, souds and video, etcetera, i.e. files to the right locations like areas, themes, sections, pages, groups of users or individual users.

What is the right location? It's a good idea to store fiels for areas in thier area. Eventually subfolders can be create din the area. The same goes for Groups, Users and My Files, the personal files of the useer logged in.

A user like Herbert Spencer (see Guided Toiur), pupil of grade 8, stores the pictures to his poems in his My Files folder, for example in a subfolder Poems. NOTICE:
Please bear in mind that links in pages, for example images, are stored in their areas. Moving an area to another are, or moving a sction with pages to anoter area, will most probably break the links.

NOTICE:
Take care when deleting files! They might be in use in some place. It is not possible to move files with the File Manager. This is a feature.

1.1 Features

The features of the File Manager in no specific order: NOTICE:
Most items in the File Manager are configurable. See
Configuration Manager, paragraph 5. Site for configuration and details.

1.2 Assumptions

This chapter builds on other chapters. We assume you have an installation with demo data and the Website@School Users Guide. and you have full access to Website@School.
Next to that we assume you have read the Introduction, Logging in and out and completely performed the Guided Tour.

1.3 Conventions

Some general features of W@S are not that easily found. Some corrrespond with the markup of this manual text, so we explain them both here.

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2. File Manager overview

To enter the the File Manager, please click on the File Manager icon [ file manager icon ] to open its dialogue:

[ file manager my files ]
filemanager_file_manager_my_files.png

My Files is the default opening dialogue after login.

[1] NOTICE:
In this case, Wilhelmina Bladergroen is the webmaster who has full access to all areas, groups and users, and of course her own files. If Herbert would have logged in and clicked on Users, he would see something according to his access permissions:

[ file manager user herbert ]
filemanager_file_manager_user_herbert.png

NOTICE:
Several icons are greyed out (Module Manager, Account Manager, Configuration Manager, Statistics and Tools), indicating that Herbert has no access to these functions.

3. Managing files

Clicking the File Manager icon [ file manager icon ] opens the dialogue:

[ file manager my files ]
filemanager_file_manager_my_files.png

EXPlanation:

3.1 Add (upload) files

Clicking the Add (upload) files link, opens the Add (upload) files dialogue:

[ file manager my files ]
filemanager_file_manager_add_files.png

In this picture only 3 files can be uploaded in one time. The number of uploadable files can be set, see chapter Configuration Manager section 5. Site for details.

The image is uploaded to the My Files directory. No viruses detected.

3.2 Create subfolder

Clicking the Create a new subfoler link, opens the Create a subfolder dialogue:

[ file manager create subfolders ]
filemanager_file_manager_create_subfolder.png

4. Delete files and folders

We only describe deleting files. Deleting folders is the same procedure, excent that in the dialogue file is replaced with folder. NOTICE 1:
A warning in advance. Take care wen deleting files and folders. Most probably they will be in use somewhere in areas, themes, with groups, or in pages or sections.

NOTICE 2:
Folders can only be deleted when empty.

After ether:
- clickinng on the Trashcan icon, or
- checking the boxes next to the Trashcan when deleting multiple files, or
- checking the Select all files box

the Confirm file delete dialogue opens:

[ file manager delete file ]
filemanager_file_manager_delete_file.png

The fie(s) to delete are displayed.
Click [Delete] to delete the files or [Cancel] to end your apparently unwise action.

5. Concluding remarks

Some remarks

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Author: Dirk Schouten <schoutdi (at) knoware (dot) nl>
Last updated: 2011-02-07